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Sweet Homes International Privatlivspolitik

We process personal data and must comply with the law and the principles of good data processing practice. Therefore, we have adopted this privacy policy, which briefly explains how we process personal data provided to Sweet Homes International, and/or collected about you, either as part of a membership/donor or volunteer relationship or as a user of the Sweet Homes International website. In the policy, you can learn more You can always find the current version of the policy on www.sweethomesint.org

When you become a member with us, contribute to us, or enter into any otheragreement with us, we process your personal data for the specific purpose of thatparticular agreement. We may also process your personal data if, for example, youhave an inquiry or similar that precedes your decision to enter into an agreementwith us. The legal basis for processing your personal data is Article 6(1)(b) of theGeneral Data Protection Regulation, as the processing of your information isnecessary for us to fulfill our agreement with you or to handle inquiries and similarmatters prior to your potential agreement with us.

We also have the option to process your personal data because we have a legitimateinterest in processing information about you, according to Article 6(1)(f) of theGeneral Data Protection Regulation, unless your right to protect your own personaldata takes precedence over our legitimate interest in processing your information.

We have a legitimate interest in processing your personal data (your name andemail address) for marketing purposes. Our legitimate interest is to understand yourpreferences so that we can better tailor our information to you and ultimately offernews and services that meet your needs and desires.

In certain cases, we are also legally obligated to process personal information aboutyou, according to Article 6(1)(c) of the General Data Protection Regulation. This mayinclude, for example, the documentation of transaction records and similar inaccordance with the rules of the Accounting Act. We must, among other things,retain accounting material for five years from the end of the accounting year towhich the accounting material relates.

As a charitable organization, according to section 8A of the Tax Assessment Act, weare allowed to approach individuals for the purpose of collecting funds for theorganization’s purposes and contact individuals for the purpose of membership,according to Chapter 1, Section 2, Section 8, and Section 11(3) of the FundraisingAct.

The overall legal framework for our processing of personal data is Regulation (EU)2016/679 of the European Parliament and of the Council of 27 April 2016 on theprotection of natural persons with regard to the processing of personal data and onthe free movement of such data, and repealing Directive 95/46/EC, with itsaccompanying regulations. In addition, there is the Act on Supplementary Provisions to the Regulation on theProtection of Natural Persons with regard to the Processing of Personal Data and onthe Free Movement of such Data, adopted on 17 May 2018. Furthermore, Sweet Homes International is bound by other legislation regarding the processing of personal data, such as the Accounting Act. The General DataProtection Regulation (GDPR) does not override the obligations and rights thatSweet Homes International has under other legislation.

Sweet Homes International is the data controller, and we ensure that your personal data is processed in accordance with applicable law:

Sweet Homes International
Nørrebred 118
2625 Vallensbæk
Tlf. +45 60786086
E-mail: contact@sweethomesint.org
CVR nr.: 40721533

All questions regarding this policy, the processing of your information, and questions about compliance with the policy should initially be directed to us at contact@sweethomesint.org.

For members, contributors (excluding anonymous contributors), volunteers, or partners at Sweet Homes International, we collect the following common personal information from you (e.g., contact details):

– Name
– Address
– Mobile number
– Email address
– Registration and account number for regular contributors and members
– For companies, we also process account and registration numbers, as well
as VAT registration number if you have chosen for us to report to the tax
authorities.

Additionally, we collect information when you sign up for an event or competition (name, address, phone number, and email).

Specifically, we use your personal data for various purposes depending on whether you are a member, contributor, volunteer, or just a user of our website.

If you are a member, we use your personal data to:
– Administer your membership
– Send you necessary information about your membership
– Contact you with marketing materials, e.g., through digital channels, postalmail, and telemarketing

If you are a contributor, we use your personal data to:
– Administer your contributions
– Send you necessary information about the use of your contributions
– Contact you with marketing materials, e.g., through digital channels, postalmail, and telemarketing
– Comply with requirements in the Accounting Act

If you are a volunteer, we use your personal data to:
– Administer your relationship with Sweet Homes International
– Contact you with marketing materials, e.g., through digital channels, postalmail, and telemarketing

If you are a participant in an event, we use your personal data to:
– Administer your participation in an event
– Send you a receipt for your event registration
– Send materials to you in connection with the event
– Comply with requirements in the Accounting Act

If you are only a user of our website, we use your personal data to:
– Provide the functionalities of our website to you
– Optimize the layout of our website

If you are contacted to become a contributor or support our work for orphaned children in Pakistan, we use your personal data to:
– Contact you
– Send a receipt for signing up to support our work

If you are a sponsor for a child, we use your personal data to:
– Receive feedback on how your contribution has helped children, our campaigns, and Sweet Homes International’s work
– Provide you with more opportunities to support us in other ways
– Maintain a personal connection with you as a sponsor
– Comply with requirements in the Accounting Act

If you make a donation through the website, giro, and mobile pay, we use your personal data to:
– Receive feedback on how your contribution has helped orphaned children in Pakistan, our campaigns, and Sweet Homes International’s work
– Provide you with more opportunities to support us in other ways
– Comply with requirements in the Accounting Act

If you are a contact person or partner, e.g., blogger, influencer, ambassador, foundation, Rights School, or companies, with Sweet Homes International, we use your personal information to:
– Administer the relationship between you, your company, and Sweet Homes International
– Contact you about potential future collaborations

If you subscribe to our newsletter, we use your personal information to:
– Send newsletters to you

Our starting point is that we only store your information for as long as necessary for us to retain it. We store your personal data according to the following rules: – If you are a member or contributor with us, we will retain your personal data for the duration of your affiliation with our organization and up to five years after the current year from your last donation in accordance with the Accounting Act. Personal information about bank registration number and account number will be deleted 13 months after your Payment Service agreement is terminated with NETS, according to the Payment Services Act of 2009, which requires Sweet Homes International to be able to document that an agreement was in place up to 13 months after the termination of the agreement. – If you are a sponsor/contributor with us, we will retain your personal data for up to 5 years after the current year from your last purchase in accordance with the Accounting Act. – If we have contacted you with the intention of becoming a member, we will delete your data after one year. In the event that you have opted out of receiving marketing materials or being contacted by Sweet Homes International altogether, we will keep your information for up to one year to respect your request. – If you have participated in a competition, signed up for newsletters, participated in a petition, quiz, or test, requested material, or otherwise actively expressed interest in Sweet Homes International, we will delete your information after one year.
In relation to selected processing of personal data, it may be necessary to share your personal data with suppliers, collaborators, and authorities. This could include suppliers hosting our IT solutions or assisting Sweet Homes International with our IT operations, for example.

When we process your personal data, you have several rights that you can exercise. These are outlined below. If you wish to exercise one or more of your rights, please write to Sweet Homes International at contact@sweethomesint.org. We will respond to your request as quickly as possible.

If you are required to provide information about yourself to Sweet Homes International, it will be indicated where we collect the information. If you choose not to provide the personal information we request, it may have the consequence that we cannot provide the services you request, register you as a contributor, etc.

Overview of rights:

Access:- You have the right to access the personal data we process about you and to know the purpose for which they were collected.

Correction and Deletion:- You have the right to request correction, supplementation, deletion, or blocking of the personal data we process about you.

Restriction of Processing:- Under certain circumstances, you have the right to request restricted processing of your personal information.

Data Portability:- You have the right to receive your personal data (only information about yourself that you have provided to us) in a readable format.

Right to Object:- You have the right to ask Sweet Homes International not to process your personal information in cases where the processing is in the organization’s interest.

Withdrawal of Consent:- If you have given consent for us to process certain personal information about you, you have the right to withdraw your consent regarding the data covered by the consent. Withdrawing your consent does not affect the lawfulness of the processing that was carried out before you withdrew your consent. Please contact us if you wish to withdraw your consent.

Limitation of Rights:- There may be conditions or limitations associated with the exercise of the above rights. For example, you may not have the right to data
portability in a specific case – it depends on the specific circumstances of the processing activity.

In some cases, we are also legally obligated to process personal information about you. This may include, for example, the documentation of transaction records and similar in accordance with the rules of the Accounting Act. Among other things, we
must retain accounting material for 5 years from the end of the accounting year to which the accounting material relates.

If you wish to exercise your rights, and the information you provide does not match what we have on you, we are obligated to ask you to identify yourself further, e.g., by requesting to see a photo ID. If you do not wish to be contacted by Sweet Homes
International in the future, you must give consent for us to register you. This is the only way we can ensure that we do not contact you again.

At Sweet Homes International, we continuously update our internal rules and procedures to maintain appropriate security from the time we collect personal information until deletion. Additionally, we only entrust the processing of personal information to the association that maintains an equally appropriate level of security.
If you are dissatisfied with our processing of your personal information, we always welcome hearing from you (contact@sweethomesint.org). You also have the option to file a complaint with the Danish Data Protection Agency: Danish Data Protection Agency, Borgergade 28, 5th floor, 1300 Copenhagen K., phone 3319 3200, email: dt@datatilsynet.dk You can find more information about the complaint process here: www.datatilsynet.dk
Sweet Homes International is committed to adhering to the fundamental principles of personal data protection. Therefore, we regularly review this policy to keep it updated and in compliance with applicable laws. This policy may be changed without notice. When we make changes to the privacy policy, we also update the date at the top of this document.